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Careers at Gosiger

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Contract/Project Administrator - Engineered Services Division

 

Job Summary

Under general supervision, performs division contract, project administration duties, confidential support and assistance. In performing all job functions, the Incumbent places an emphasis on teamwork, quality, and internal/external customer satisfaction.

 

Essential Responsibilities and Accountabilities

  • ERP Responsibilities (Enterprise Resource Planning, software)
    • Order creation
    • Vendor purchase orders and delivery tracking
    • Accounts Receivable / Accounts Payable functions in support of the Division accountant
    • Assistance with resource scheduling
    • Ensures accurate job cost entries
    • Time reporting summaries
  • Oversees current projects and coordinate with management to keep workflow on track.
  • Performs confidential administrative assistance and support to the Division.
  • Continuously reviews current processes and procedures and searches out improvement methods to reduce waste, rework and unnecessary work that adds no value.
  • Adheres to budgets by monitoring expenses and implementing cost-saving measures as needed
  • Creates and maintains various visual aids/dashboards, i.e., Salesforce, Excel
  • Schedules and coordinates meetings, meeting rooms, and makes arrangements for lunch/dinner through Corporate Events Planner.
  • Assists with customer required travel arrangements and assists team members with travel coordination.
  • Coordinates customer proposals, proofs documents, and ensures a quality presentation of materials.
  • Position is the main ESD Division contact for shipping department for receivables, i.e., parts, accessories, etc.
  • Reviews and approves employee expense reports before manager approval
  • Assists in preparation of packing list for machine shipments, in conjunction with POC requirements.
  • Prepares required import/export documentation for shipments.
  • Coordinates with rigging or trucking companies for incoming/outgoing shipments.
  • Creates Smartsheet and Excel Spreadsheets ensures high accuracy in numerical entry and formula creation.
  • Creates Word Processing and PowerPoint documents for ESD Team, ensuring high quality and accuracy, i.e., training material and curriculum, set-up sheets, project binders, division policies, guidelines, and templates.
  • Assists team as need with proposals.
  • Determines and maintains Division inventories, i.e., office supplies, 3D Printing material.
  • Based on business need; assists, supports and/or performs administrative support duties for other departments and divisions.
  • All other duties as assigned.

 

Essential Qualifications

  • High School graduate with formal course work in Business Administration and or Engineering related classes. Associates in Business or Engineering preferred.
  • Demonstrate initiative and self-starter.
  • Strong planning, organizational, and time management skills required.
  • Strong judgment and decision-making skills required.
  • Strong teamwork skills.
  • Excellent verbal and written communication skills
  • Experience in a customer service-related position utilizing customer satisfaction communication skills.
  • Excellent interpersonal communication skills for both internal/external customers.
  • Advanced user Microsoft Office Software; Word, Excel, PowerPoint, Flow Charting. Project Management
    Software experience is a plus. Must be able to create Excel Spreadsheets using formulas.
  • Basic knowledge and application of Accounts Payable and Receivable functions.
  • Prior knowledge of an ERP system

 

Working Conditions

Administrative work environment including sitting in a stationary position greater than 50% of the time, frequent walking through the production floor and office, and constantly operating a computer and other office machinery. Peak work periods related to meeting customer proposal deadlines and ensuring customer satisfaction to all internal and external customers.

 

We offer a competitive compensation package commensurate with experience and education and an excellent benefits package.  If you are interested in this position, please send your resume via email to resumes@gosiger.com or call 937-228-5174.

Resumes Welcome

If you are interested in this position, please send your resume via email to resumes@gosiger.com